Formal Workplace Inspections


Identifying Hazardous Conditions

Formal workplace inspections provide a systematic means to identify and correct potentially hazardous conditions associated with the work environment, monitor the effectiveness of hazard controls, and ensure safe work practices in faculties/units have been implemented. The purpose of this procedure is to provide a standard process for conducting formal workplace inspections required at the university including responsibilities, frequency requirements, and to identify resources such as employee training.


Responsibilities for Formal Workplace Inspections

Administrative Area Inspections

  • Required to be conducted by managers and supervisors with participation of an employee. A department head or director may participate in the inspection.
  • The completed inspection form must be reviewed with signature at one level above the most senior manager or supervisor who carried out and documented the inspection.
  • For the purpose of this procedure, administrative areas are spaces assigned by the department including but not limited to: offices, reception areas, internal corridors, conference rooms, photocopier rooms, storage areas/rooms, and kitchen alcoves/rooms, etc.

Laboratory Self-Inspections

  • Required to be conducted annually by the laboratory Principal Investigator (PI) with participation of workers using the ChematixTM Inspection Module. A department head or director may participate in the inspection.
  • Refer to the Laboratory Inspection Checklist with References document for a list of the inspection items, risk ratings, corrective action timelines, regulatory references and university resources.
  • The completed inspection must be reviewed and submitted by the PI.

Workshop Self-inspections

  • Required to be conducted annually by the workshop supervisor with participation of an employee using the ChematixTM Inspection Module. A department head or director may participate in the inspection.
  • Refer to the Workshop Inspection Checklist with References document for a list of the inspection items, risk ratings, corrective action timelines, regulatory references and university resources.
  • The completed inspection must be reviewed and submitted by the workshop supervisor or manager.

Faculty/Unit-specific Inspections

  • Faculties/units are responsible for developing their own faculty/unit-specific inspection checklists and conduct inspections to address the activities and equipment that are specific/unique to their faculty/unit (not included in this procedure). Some examples of where unique area or specific equipment inspections may be required at the university include, but are not limited to: theatres, recreation facilities, backflow prevention systems, forklifts, cranes, etc.
  • Required to be conducted (as applicable) by the manager/supervisor with participation of an employee. A department head or director may participate in the inspection.
  • Required to be conducted as per legislative requirements and/or manufacturer’s specifications.
  • The completed inspection form must be reviewed and signed off at one level above the most senior manager or supervisor who carried out and documented the inspection.

Compliance Inspections

  • Compliance inspections, planned and unannounced, can be conducted by both internal and external inspectors. These inspections are conducted to verify regulatory compliance and relevant reports will be made available to affected employees.

Procedure, Checklists, and Training


Administrative Areas Checklist

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Chematix Self-inspection Checklist with References

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Laboratory/Workshop Inspections

Laboratory/workshop self-inspections and laboratory compliance inspections are required as part of formal workplace inspections. Self-inspections for laboratories and workshops are to be conducted within ChematixTM

Chematix

Workplace Inspection Training

EHS has developed a course for all employees, supervisors, and managers who are involved in workplace inspections. The focus of this training is to inform employees of the processes and requirements at UCalgary, including how to prepare, conduct, and document workplace inspections.

Workplace Inspection Training

Workplace Inspection Procedure

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